How to add staff and trainers to your gym on Fitnexa
Invite front-desk staff, trainers and other admins by email from Members & Staff › Staff. They accept the invite and sign in with their own account.
Everyone on your team gets their own Fitnexa login. You send an invitation; they accept it and see only what their role allows.
Step by step
Open the Staff tab
Click Members & Staff in the sidebar, then the Staff tab. Click Invite staff member.
- Members
- Staff (select this tab)
Fill in their details and role
Enter Full Name and Email. Choose a Role: Staff for the front desk, Trainer for coaches, or Gym Admin for someone who needs full access. Date of birth is optional. Click Invite Member.
Wait for them to accept
They get an email and show as Awaiting acceptance in the list until they accept. For trainers, open their card with View → to set their services and working hours.
Staff member Role Status Action Vikram Rao Gym Admin Primary View → Priya Nair Trainer Awaiting acceptance View → Sneha Kulkarni Staff Active View →
If something goes wrong
- Name and email are required
- Fill in both Full Name and Email.
- They never got the email
- Ask them to check spam. Or open their card with View → and use the Invite & access card to share the link directly.
Common questions
What's the difference between Staff and Gym Admin?
Gym Admin has full access to everything. Staff handles the front desk — members, check-ins, invoices and bookings — and you can restrict it further.
Can a trainer also be a member somewhere?
Yes. One Fitnexa account can belong to several centers, in different roles.