How to set a trainer's working hours and time off
Set the days and hours each trainer works, mark leave or days off, and see a warning if time off clashes with sessions already scheduled.
Working hours tell Fitnexa when a trainer is available, so members can only book them when they're actually in. You can set them from the trainer's staff card or from the Schedule tab.
Step by step
Open the Schedule tab and pick the trainer
Go to Schedule & Classes › Schedule and choose the trainer from the list (under Trainers). If they have no hours yet you'll see {name} has no working hours set… with a Set working hours button.
- Schedule (select this tab)
- Classes
Set their hours
Click Working hours, tick the days they work, set a start and end time for each, and click Save hours.
Mark a day off
On the calendar, select the day and click Mark day off. Changed your mind? Select it again and click Clear time off.
Or add a longer break from their staff card
Go to Members & Staff › Staff and click View → on the trainer. The Working Hours card has the same per-day hours (Save hours). Under Time off, enter From, To and a Reason and click Add.
Time offFrom20 Oct 2026To24 Oct 2026ReasonDiwali leaveAdd (click this)
Common questions
Do staff need working hours too?
Only if they run sessions. The Schedule tab lists both Trainers and Staff.
Can trainers set their own hours?
Yes, trainers can manage their own schedule from their portal as well.